Wally's Basement Terms & Conditions

These terms and conditions define the rules by which HMGS, Inc. (HMGS) Members may use Wally’s Basement.  Purchase of a Wally’s Basement includes acceptance of these T&Cs.

Wally’s Basement (Wally’s) enables HMGS Members (Dwellers) to exchange, sell, or barter items that are in excess to their PERSONAL gaming needs.  It is not intended to compete with or provide an alternate area to the commercial area in the Exhibit Hall; as such, any Dweller that is deemed by the Coordinators to be a commercial operation will be asked to leave and no refund will be given.

1. You must be a current HMGS Member in good standing to reserve a table.

2. You may only reserve one table per session.  If more are available during the session, you may purchase them directly from the convention’s Wally’s Basement Coordinator(s) for that session only, no sooner than 15 minutes before the session opens.

3. You must follow all directions from the Coordinators, Convention Senior Staff, or HMGS Board members.

4. You must be present at your table.  An alternate may stand in for short breaks not to exceed 10-15 minutes.

5. You cannot use display banners, signage, or other marketing accoutrements to dress up your table that are professional or commercial in nature, or similar to that found in the Exhibit Hall.

6. You cannot use shelving units, improvised shelving or display racks of any sort.  Crate/boxes are permitted on the table to hold magazines/books/items for the sole purpose of containment.  You are not permitted to stack a crate/box on top of one another.

7. You cannot place items for sale under your table, store items under your table, or block designated aisles.  Empty boxes or closed boxes are acceptable. The coordinators have the authority to eject anyone caught selling or allowing perusal of items from under the table, with no refund forthcoming of your table rental.

8. You cannot distribute business cards advertising any hobby-related business.

9. You cannot accept credit, debit card payments (to include PayPal), or any other form of electronic payment.  You may accept barter, cash or check.

10. If you do not claim your table within ½ hour of the start of the session you will be considered absent and you run the risk that your table will be resold; and, in such case, you will not be entitled to a refund.

11. After HMGS has received payment for the session(s) you have selected, the Coordinators will assign one (1) table per member, prior to the session, on a first come, first served basis – NO EXCEPTIONS.  Table assignments will be provided for session of Wally’s, except for Sunday which is an open day.

12. Wally’s will remain empty of Dwellers and their wares until the Coordinators have verified that the tables are properly and safely arranged.

13. The Coordinators will determine when it is appropriate to allow the Dwellers to enter the Basement for set-up purposes.  Set-up will typically begin 45-60 minutes prior to the start of the each session.  Those with special needs will be given preference to early entrance for set-up purposes only.

14. Dwellers who have signed up for subsequent sessions will not be permitted to remain in Wally’s between sessions.  Members who have signed up for consecutive sessions may either break down or cover their table with a sheet or similar covering.  They shall not sell, trade, reserve, or bargain in any way with any other Dwellers or Attendees before or between sessions while in Wally’s.

15. The Coordinators will be the only ones authorized to open the Basement to the public, and may restrict the number of Attendees in Wally’s at any time.

16. Dwellers violating any of these conditions understand that the Coordinators have the authority to revoke the table assignment and have the Member leave Wally’s for the remainder of the session.  In addition, the Coordinators may determine if the Dwellers will be allowed to return Wally’s for subsequent sessions at this and future Conventions.  There will be no refund(s).

17. The Dwellers will abide by the decisions and interpretations of the policy, procedures and rules by the Coordinators with respect to the operation of Wally’s.

18. For all other issues, a Wally’s oversight committee consisting of the Convention Director (or their designee), the Convention Operations Director (or their designee), and a Coordinator will address complaints jointly.  Their decision will be final.

 

For purposes of the electronic purchase of Wally’s sessions, session purchase is the Member’s acknowledgement that they have read and agree to abide by all the terms and conditions as stated within this Agreement.